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How Google Workspace transformed collaboration at a consulting firm

This consulting firm centralized its collaboration, strengthened data security and increased productivity, saving 4 hours per consultant per week.

Context:
A strategy consulting firm with 150 employees spread across Paris, Lyon, and Bordeaux was facing challenges related to internal communication and document sharing. The use of non-integrated tools was causing time loss, file versioning errors, and inefficient communication. Furthermore, with the rise of remote work, securing sensitive data had become a top priority.

Challenges:

Centralize communication and collaboration tools
Reduce delays and errors in file exchanges and document versioning
Ensure the security of confidential information while meeting compliance requirements
Facilitate the transition to a hybrid work model without compromising productivity

Solution:
After a thorough needs assessment, the firm chose to adopt Google Workspace. All employees began using the following tools:

Gmail and Google Chat for smoother messaging and real-time conversations
Google Drive, Docs, and Sheets for centralized document management and real-time collaboration on shared files
Google Meet for effective remote meetings, with options to record sessions and use automatic transcriptions
Advanced security with Google Workspace Admin and Client-Side Encryption (CSE) to ensure confidentiality of sensitive communications and documents

Results:

Improved collaboration: The integration of Google Workspace tools enabled smoother teamwork, reduced file back-and-forth, and allowed real-time document management
Data security: Implementing client-side encryption (CSE) helped the firm protect sensitive information shared with clients while meeting compliance requirements
Productivity gains: Consultants became more efficient, significantly reducing time spent organizing meetings or exchanging emails. On average, each consultant saved 4 hours per week
Enhanced flexibility: Employees can now access tools from any device, making remote work and professional mobility easier, all while maintaining high productivity

Conclusion:
By adopting Google Workspace, the consulting firm successfully modernized and centralized its work tools while strengthening data security. This solution not only optimized internal processes but also provided employees with a more flexible and secure work environment. A successful digital transformation that enabled the firm to better meet the needs of both its clients and teams.